Tennis Nashville Inc - Host Responsibilities

Host Responsibilities

  1. Host arrival: Hosts must either arrive early to ensure courts or discuss court reservation options/confirm with Tennis Nashville admin. A host MUST arrive on time for their event or delegate one co-host. If a host routinely fails to attend their event (timely) without emergency, they will be removed from host status.
  2. Host absence: If a host will be absent, they must delegate an interim host and communicate responsibilities with them, then assign them as the host in the meetup app.
  3. Host recruitment: Hosts are encouraged to recruit and mentor new hosts! There is no need for a long waitlist if we can solicit more hosts!
  4. Players: Rotate players throughout for fun play, engage players and support a friendly environment.
  5. Skill level: In the event your Meetup is set to a level or range of levels, hosts are responsible for gate-keeping. If a player is not suited for the event, hosts must communicate to them respectfully that other meetups might be more appropriate unless/until their skill level meets criteria for play. A host may then remove a player from the RSVP list for any subsequent events.
  6. House rules: The host is responsible for enforcing all of the Meetup house rules and communicating to a player when they are in violation. Tennis Nashville will support a host, if needed.
  7. Event cancellation: In the event of weather cancellation, the host is responsible for making the decision to cancel and notifying the group timely in the Meetup platform.
  8. Court fees: In the event a Meetup has reserved courts for a fee, the host is responsible for soliciting the fees from each player via Venmo. The host is not required to pay a court fee.
  9. Balls: The host should bring some balls for the event, however they may be in any condition. It is the player’s responsibility to bring new/gently used balls.
  10. Scheduling: Events should be opened for RSVP no more than 2 weeks in the future.

 

Housekeeping

The Tennis Nashville website (tennisnashville.net) is the reference for all hosts and players. If there is confusion, please consult it.

For meetup-related queries, feel free to reach out to Board Members on Meetup. You can also email us at meetuptennisnashville@gmail.com.

 

Pro Memberships

Tennis Nashville has introduced an annual membership called Tennis Nashville Pro Membership. It costs $60/year ($5/month).

Players can sign up for the membership here: https://playtennis.usta.com/TennisNashville/Membership/Join

Pro membership benefits include:

  1. free Pro Member-only events,

  2. frequent player rewards on paid meetups,  and

  3. advance 24 hr registration window for free meetups.

For a full list of benefits, see here: https://playtennis.usta.com/TennisNashville/Membership/Benefits

Event hosts will be provided with a list of Pro Members.

 

Paid Meetups (Effective 11/5)

Standard pricing structure: All paid meetups will now have the same pricing structure. $6/player/meetup for doubles, and $12/player/meetup for singles.

Fee collection: Additionally, hosts will be asked to collect fees personally. Either by providing their own Venmo/Zelle information, or in cash. Once fees are collected, hosts will send the bulk fees to @tennisnashville22 on Venmo.

Frequency player benefit: Pro members get a frequent player card (see image). For every 4 paid events played, they get the 5th event free. Hosts should initial and date the cards for Pro members to keep track.

 

Paid meetups come with the following expectation:

  1. They have prior approval from Tennis Nashville

  2. They are done for reserved courts

  3. A host is present to conduct the order of play

  4. The host ensures that level of play matches the event by: making announcements on events. For players not meeting skill level, hosts may directly message players, or have an in-person conversation with them privately.

 

Free Meetups

Pro Members get the first 24 hrs to sign up for free meetups. You can do this by:

  1. Changing the meetup attendance, before RSVPs open, to 0 for the first 24 hrs,

  2. Manually adding wait-listed Pro Members to "going",

  3. Then, after 24 hrs, changing event attendance to its default size. Wait-listed players will get added in order of sign-ups.

For example: An event for 12 players opens RSVPs on 10:30am 1 week before on Sunday. Before it opens, change event to "0" players. For the first 24 hrs, until 10:30am on Monday, manually add wait-listed players who are Pro  Members. Then after Monday 10:30am, change attendance back to 12.

 

Hosts

Thank you for hosting 🙂 Please keep in mind house rules, and host duties. If anyone you know wants to be a host, please get in touch!

Hosts get their court fees waived for attendance equal to or larger than 8 players.

Please note, you will be provided with a list of Pro Members so you can manage events easily.

 

TODOs:

  1. Link to the Pro Membership website on your meetup events

  2. Update paid meetup descriptions to reflect standard fee structure for all paid events starting 11/5

  3. Provide payment information on paid meetups to collect fees personally

  4. Change free events so Pro members can sign up 24 hrs in advance

  5. Bring a pen/marker to paid meetups so you can initial Pro Members' cards