Bossier Ladies Tennis - BLT Guidelines
About Us

BLT Guidelines

Mission Statement   

To promote the growth of tennis among ladies in our community and at the Bossier Tennis Center (BTC).

 

Membership

  1. Membership will include women 18 years or older who are interested in playing in a recreational tennis league.

  2. The registration fee, determined by the BLT Board of Directors, will be due at the beginning of each season.

  3. Sign up information will be posted on social media platforms prior to each season.

 

Board of Directors

      1.  The Board of Directors will consist of elected and appointed officers.  

             2.  The Board of Directors will include President, Vice-President, Recording Secretary, 

      Corresponding Secretary, Treasurer, Past President, a representative 

      from each BLT division (2.5,3.0,3.5,4.0), chairmen of standing committees, and a BTC   

      staff member. 

3.  The Board of Directors will serve two-year terms.

4.  Board meetings will be held at 12:00 noon on the 2nd Monday of each month at BTC 

     unless changed by the Board of Directors.

            5.  Each board member will have one vote. 

           6.  Board meetings will follow Robert’s Rules of Order.

           7.  The Board of Directors will approve nominees for officers. 

8.  If a vacancy occurs between elections, the Executive Board will appoint a member to

     fill the vacant position until the next election cycle.                 

           9.  Revisions to BLT Guidelines will require a two-thirds vote of the Board of Directors.

 

Rules Governing Nominations to the Board of Directors

  1. The President will appoint a three-person nominating committee in February of the election year. 

  2. The nominating committee sends the list of recommended officers to the BLT membership in March of the election year. 

  3. Nominations may also be made from the BLT membership by email to the BLT email address (bossierladiestennis@gmail.com)  on or before the 1st Monday in April.  

  4. Officers will be installed at the BLT meeting in May.

  5. Standing Committee chairmen will be appointed by the newly-elected President on or before the 1st Monday in June.   

 

The Executive Board

  1. The Executive Board will include President, Vice President, Recording Secretary, Corresponding Secretary, and Treasurer.

  2. When necessary, the Executive Board may conduct BLT business between regular meetings, except to make unbudgeted financial decisions. 

  3. The Executive Board will have the authority to make decisions on any situations that occur and are not covered by the BLT Guidelines.

  4. The Executive Board will meet prior to the Board of Directors meeting, as needed.

  5. Executive Board meetings may be held virtually, through email or texts, or in person.

       6.   The Executive Board will serve as the Grievance Committee for BLT.

 

Election of Executive Board

1. The Executive Board will consist of the elected officers of the BLT Board of Directors.

2. Executive Board members will serve two-year terms.

3. Should the President not be able to complete her term, the Vice President will serve 

    as President until the end of that term.

 

Duties of the Officers

President 

  1. Presides as chairman at all Board and Executive Board meetings and collaborates 

       with the Vice President to prepare monthly agendas and yearly calendars.

  1. Seeks input and consensus from Board members in making all decisions in the interest of BLT. 

  2. Exercises fiscal responsibility in the management of BLT business.

  3. Upholds the standards of BLT guidelines and documents.  

       5.   Supports the decisions of the Board.

       6.   Promotes a sense of community.

        7.   Appoints chairmen of Standing and Ad Hoc committees.

        8.   Works directly with the Board and Executive Board to assist in the management of BLT operations.

        9.   Serves as liaison between BLT and BTC staff.


Vice President 

1.   Collaborates with the President to prepare monthly agendas and yearly calendars. 

2.   Mentors newly elected officers.

3.   Creates and maintains the BLT handbook for officers, and distributes it to the Board. 

4.   Performs the duties of the President in her absence.


Recording Secretary

1.   Records accurate minutes at meetings of the Executive Board and Board of Directors 

      and distributes minutes to Board members for approval at the next meeting.

             2.   Works with the Executive Board to arrange timelines and deadlines for BLT   

      financial business.

 

Corresponding Secretary   

  1. Manages informal correspondence for the Board of Directors.

  2. Provides updates on correspondence at Board meetings. 

  3. Sends applicable correspondence to BLT and BTC players.

4.   Posts BLT league information and events on social media platforms.


 Treasurer

  1. Manages BLT funds and transactions:

    1. Deposits funds from dues and other sources.

    2. Pays for authorized purchases (with applicable receipts), sponsorships, donations, and other expenses.

  2. Provides monthly and annual financial reports to the Board of Directors.

  3. Works with The Executive Board to determine the annual budget and establish timelines for BLT financial business.


Past President

1.   Ensures continuity during transitions and organizational changes of BLT.

2.  Attends meetings of the Board of Directors and Executive Board.

3.  Supports and mentors the President.

4.  Advocates for BLT.

5.  Reviews BLT guidelines and makes suggestions for updates.

6.  Collaborates with the Vice President to create and review the BLT   

     handbook for officers.


Tennis Division Representative (2.5. 3.0, 3.5, 4.0)

  1. Represents BLT members in their division.

  2. Attends Board meetings and prepares a monthly players’ report for their division. 

  3. Communicates regularly with players in their division to encourage participation in league, mixers, and other BLT events. 

  4. Encourages players to serve as a future captain, BLT officer, committee member, or BLT volunteer.  

  5. Solicits new members into their division as members of BLT.

  6. Communicates and works with BTC staff members to create and maintain a list of members in their tennis division.   

 

Committees

1.   Committee chairmen will be appointed by the President.

2.   Committees will be either Standing committees or Ad Hoc committees.

3.   Standing committees and their responsibilities will include the following:

 

League Committee 

  1. Manages registration and schedule for each BLT season.

  2. Oversees the calculations of points and total points.

  3. Plans all aspects of end-of-season luncheon, summer play days, and mixers.

 

Volunteer Committee

a.  Maintains a current record of BLT and BTC volunteers.

b.  Enlists volunteers for BLT, BTC, Northwest Louisiana Community Tennis                         

     Association (NWLA-CTA), and other tennis events, when needed.

 

 Outreach Committee

a.  Serves, with the President, as liaison with BTC and applicable tennis programs. 

b.  Serves as liaison between BTC and NWLACTA.


Nominating Committee

  1. Collaborates with the President to identify potential nominations for offices.

  2. Contacts nominees before final selections.

 

4.     Ad Hoc Committees may be formed to address a special and immediate purpose and 

        will report to the Board for consideration and action.

 

Amendments to BLT Guidelines

  1. The BLT Guidelines may be amended by a two-thirds vote of the Board of Directors.

  2. BLT Guidelines were adopted in December 2023 by the Board of Directors.


BOSSIER LADIES TENNIS (BLT) LEAGUE RULES

DAYS/LOCATION: 

  1. Matches will be played on Mondays (2.5 and 3.5 divisions) or 

Fridays (3.0 and 4.0 divisions). 

2. League seasons will be eight to ten weeks. 

             3. Matches will be played at BTC at 9:00 a.m.

             4. Match times may be adjusted for extreme weather conditions.

 

LEAGUE REGISTRATION FEES:

1.  League fees will be determined by the BLT Board of Directors.

2. Each player must pay applicable court fees.

 

LEAGUE FORMAT:

1. Teams will consist of 4 – 8 players including the captain.

USTA tennis ratings (2.5,3.0,3.5,4.0) will be used for each player. 

2. To promote the mission of BLT, captains are encouraged to include players 

outside of the group with whom they most often play.

3. A captain may include members who “play up” one level, but they must play with a partner who is at the designated level.

4. A match will consist of two courts of doubles.

5. The designated HOME team will provide a new can of tennis balls for each 

             match.

6. A 10-point tiebreaker will be played in lieu of a 3rd set. Ten-point tie breakers will  be scored as two game points.

7. A 7-point tiebreaker will be played in the event of a 6-6 tie for any set.

  1.       Match winners will be determined by total number of games won

  2.       Scores will be recorded by captains using the procedure approved by the 

             BLT Board of Directors. 

10.       The schedule of matches will be determined by the number of teams in each division.

11. USTA rules and regulations will be followed with the exception that games won 

are recorded instead of sets won.

12. Winners for each season will be determined by the total games won.

13. A luncheon will be held at the end of each season.

14. The inclement weather policy will be determined by the BTC Director of
Tennis one hour before match play is scheduled to begin.

15. The BLT President or League Committee Chairman will contact team captains if 

matches are cancelled or postponed for a short period of time.

16. It is the responsibility of captains to notify the League Committee Chairman 

when cancelled matches are rescheduled.

17. When matches are completed, captains are responsible for recording match scores before leaving BTC.

18.  Questions and grievances should be sent to the BLT Executive Board.