Minutes from Annual General Meeting Northeast Texas Coalition Tennis Association January 18, 2024 
(Modified: January 22, 2024)

​Present were: Clay H, Jill H, Edward K, Gary O, Melinda R, Melissa W
*until you click them, the hot links are hard to see so look for <HL>

1. 6:pm Meeting called to order: introductions and informalities: Thanks Karen (and Gary) 
2. 7:15 Review agenda & plan meeting. <HL> USTA Texas CTA Toolkit 
3. Approve minutes from previous meeting
4. 7:20 Treasurer's report and financial review <HL> Actuals through 2022  + budget)
   accepted as presented
5. League reviews: USTA adult & JTT <HL> Adult Stats and JTT Stats
   1. Encourage League leadership: organizations, directors, captains
      1. show league poster and discuss locations they can be placed around town.  Solicit help in getting them put up – shops, public spaces, schools, etc.
      2. discuss and plan out beginner clinics subsidized by NETX (James Daly discussion).  Goal is to increase league players and get 2.5 & Lonestar captains committed.  James has pro in training that would work or could enlist Chris at TJC to do lead the clinics / lessons
      3. discuss Jackets/prizes for team captains for 2024, Players' Party, incentives, awards, thank-you and prizes 
      4. JTT 
   2. Recruitment, succession planning, training, responsibilities: officers and board
6. Old Business:
   1. Thanks Gary for creating and making available League poster (mentioned above).
   2. social media content creator and curator (see 7.2.1 below)
7. New Business
   1. Approve all informal votes since last meeting like: 
   2. Trainings or NETXCTA events attended
      1. 9/7 CTA Coffee Hour & noon: meet w Kaylie re: PR and social media
      2. 9/12 CTA Learning Series - Marketing to grow leagues 
      3. 9/13 Meet with Fernando and Casy Herridge at CATA re: growing leagues <HL> notes from meeting
      4. 9/14 Meet with Katy and Rachel re: growing leagues 
   3. other news:
      1. 11/7 approached by Faulkner for $15,000 court resurfacing
         1. Helped Faulkner get Organizational membership updated
         2. Helped Faulkner learn about Coco grants which will pay 60%. 
         3. Helped Faulkner learn about GTG which will pay another $2,500
      2. 11/13 Gary O. resigns as Chair / President effective Jan 1 
         will continue to serve as Past President
      3. 11/13  Jim M. resigns effective immediately (after Gary's announcement) 
      4. 12/15 GTG grant applied for and approved for $2,000 to fund James @ Willowbrook free or discounted tennis program. 
      5. 12/20 register NETX and TCTA approved
      6. 12/23 NETX insurance for 2024 completed and mailed 
      7. 12/27 Comprehensive grant report for 2023 sent to Katy 
      8. 1/7 Thank you note from the Hamil Team (<HL> Click here) 
      9. 1/9 Jill and Clay agree to be officer(s) 
      10. 1/16 Submitted 990 Postcards (income taxes) for NETXCTA & TCTA
      11. 1/17 Submit Comprehensive Grant Application (due 1/19) 
          (Edward will complete detailed budget request form)
      12. Feb 9th thru 11: USTA Texas Annual Meeting <HL> Schedule 
8. Ending Items:
   1. Next meeting is April 6 10:am at TBA. 
   2. 8:30 Meeting Adjourned