Kelly Hesketh - Parent and Student Handbook

Parent and Student Handbook

After School Program
Parent and Student Handbook

 


Welcome to The Whoo Crew After School Program!

We are thrilled to have you and your child as part of The Whoo Crew After School Program. Our mission is to provide a safe, supportive, and enriching environment for children to grow and thrive after school. The purpose of this handbook is to provide parents, guardians, and students with important information regarding our program policies, procedures, and expectations.

 


Program Overview

The Whoo Crew After School Program is designed to offer a variety of fun, educational, and engaging activities for children at Green Charter Simpsonville. Our program runs from the time school ends until 6:00 PM, Monday through Friday. Activities include snack time, arts and crafts, board games, and indoor/outdoor play.

Program Goals

  • To create a positive and inclusive environment where all children feel safe, respected, and supported.
     

  • To provide engaging activities that promote creativity, teamwork, and critical thinking.
     

  • To foster social-emotional learning and character development through structured activities and free play.
     


 

 


Enrollment and Attendance

Enrollment Process
To enroll your child in The Whoo Crew After School Program, please complete our enrollment form, which is available on our website or at the program’s front desk. You will need to provide the following information:

  • Parent/Guardian contact information
     

  • Emergency contacts
     

  • Medical information (if applicable)
     

  • Consent forms for photos, video, and field trips (if applicable)
     

Attendance
Children are expected to attend the program each day they are enrolled. If your child will be absent or will not attend for any reason, please notify us as soon as possible. We understand that emergencies and unexpected situations happen, so we appreciate your cooperation in keeping us informed.

Sign-In and Sign-Out
All students must be signed in and out by an authorized adult. The sign-in and sign-out sheets are located at the front desk. Only individuals listed on your child’s enrollment form will be allowed to pick up your child. Please ensure that anyone authorized to pick up your child brings identification.

Pick-up Procedures
Students are to be picked up at the last set of double doors past the carline pickup lane. Students may not be picked up from The Whoo Crew Afterschool Program before 3:30pm. If you need to pick your student up before 3:30, proceed to the school’s main office.






 

 


Daily Schedule

Here’s a typical schedule of a day at The Whoo Crew After School Program:

  • 2:45 PM – 3:15 PM: Sign-in and Snack
     

  • 3:15 PM – 6:00 PM: Structured Play
     



 

 


Code of Conduct and Behavior Expectations

We strive to create a respectful and safe environment for all children. We ask that all students and parents agree to adhere to the following guidelines:

Student Expectations

  • Treat others with kindness and respect.
     

  • Follow directions from program staff.
     

  • Keep hands and feet to yourself.
     

  • Use respectful language.
     

  • Take care of program materials and equipment.
     

  • Remain in designated areas unless supervised by a staff member.
     

Disciplinary Actions
In the event of behavior that disrupts the program or jeopardizes the safety of others, staff will implement appropriate consequences. These may include:

  • A warning or reminder of behavior expectations.
     

  • Time-out or a short cooling-off period.
     

  • A meeting with the student and parent/guardian to address the issue.
     

Repeated behavioral issues may result in a temporary suspension or, in severe cases, permanent removal from the program.

 


Health and Safety

Emergency Contacts
It is important that we have up-to-date contact information for parents and emergency contacts. If your child becomes ill or is injured while in our care, we will contact you immediately using the provided contact information.

Illness Policy
Children who are sick or exhibiting symptoms of illness (fever, cough, vomiting, etc.) should not attend the program. If a child becomes ill during the program, parents or guardians will be contacted to pick up their child as soon as possible.

Medication
If your child requires medication during the program, please provide written instructions and ensure the medication is clearly labeled with the child’s name. Our staff will follow all guidelines for administering medication, and only authorized staff members will be allowed to do so.

Emergency Procedures
In case of an emergency, we have clear protocols in place to ensure the safety of every child. Fire drills, lockdown drills, and first aid training are conducted regularly.

 


Communication

We believe that open and transparent communication is key to a successful partnership between parents, guardians, and staff. Here’s how we’ll communicate with you:

Emails and Newsletters
We send out regular emails with program updates, upcoming events, and important reminders. Be sure to provide an up-to-date email address.

Concerns and Feedback
If you ever have a concern or would like to provide feedback, please contact our Program Director by emailing thewhoocrewsimpsonville@gmail.com. We are always open to suggestions and committed to improving the program for everyone.

 


Tuition and Payment

Program Fees
Please consult our enrollment form for specific pricing.

Payment Methods
A link will be emailed to you 10 days before the due date. Payments will be paid online and are due by the 1st of each month.

Late Pick-Up Fees
A late pick-up fee will be charged for any child who is not picked up by 6:00 PM. The fee is $1 per minute after 6:00 PM.

 

 


Frequently Asked Questions (FAQ)

What should my child bring to the program? Your child should bring a water bottle and a snack (if desired). We provide snacks, but if your child has dietary restrictions, please pack a snack.

Can my child participate in the program only on certain days? We only offer the full time program option at this time. Please email us to let us know if your child will be absent.

 

 


Conclusion

Thank you for choosing The Whoo Crew After School Program! We look forward to working together to ensure your child has a safe, fun, and enriching experience. Should you have any questions or need assistance, please do not hesitate to contact us.

 


The Whoo Crew Contact Information
Email: thewhoocrewsimpsonville@gmail.com
Phone: (864) 630-7974
Website: https://playtennis.usta.com/TheWhooCrew

 


This handbook is designed to provide clarity and help ensure a smooth and enjoyable experience for both students and their families. Thank you for being part of The Whoo Crew!